|
How to Enter Swim
Meets
This step by step tutorial will
let you know exactly how to enter swim meets. Please follow
these instructions carefully:
1) Print out
and become familiar with the team meet schedule. This schedule
includes tentative due dates for entries. These dates may be
moved forward or backward depending on the necessity of getting our
entries into the meet director and avoid getting shut out of the
meet.
1a) Meet hosts are required to
adhere to a 4 hour per session time limit. They can produce
estimated timelines based on the entries they have
received. Once this limit is reached in the estimated
timeline the meet host will close the meet to further
entries. This can happen well in advance of the posted entry
due date and there is no recourse for getting entries into the meet
once it is closed.
2) As the entry
deadline approaches, print out the meet information via the link on
the www.swimgpac.org website.
Meet information is always available in pdf format on the main page
for that particular meet as well as at www.maswim.org. Read
and become familiar with this information as it contains
directions, information on hotel accommodations, meet and warm-up
start times and the list of events for each day of the
meet. The meet information will also let you know what the fee
per event is and also if there is any surcharge.
2a) Most meets we
attend do not have a surcharge that applies to all
swimmers. However there is a surcharge listed for
“swimmers from teams who enter more than 5 athletes in the
meet and do not submit their entries via Hy-Tek disc.” This
fee NEVER applies to meets we enter and attend as a team so you do
not have to pay this fee. The fee would only have to be paid
if a swimmer is attending a meet without the team.
3) Have your
swimmer(s) speak to their coaches about which events they should
swim at the particular meet. They should ask to speak to their
coaches either before or after practice. THIS SHOULD BE DONE
BY THE SWIMMER, NOT THE PARENT/GUARDIAN. The coaches will always
tell the swimmers what to swim based on the meet we are
attending. Sometime they will be specific about one or more
events, sometime they will say things like "Swim your best events
at this meet" or "Swim some events you do not normally swim at
meets at this one". The coaches will always monitor
what events the swimmers are entering and have final say in what
events each swimmer enters at any meet. The coaches reserve
the right to make changes, subtractions, and additions to any
swimmer’s meet entries after they have been submitted
online.
4) Entries for
meets are done online through the www.swimgpac.org website.
Click on events at the top of the main page. From there you
will see all of the meets that are available currently for entry,
as well as meets that have been attended in the past. Click
on the name of the meet to go to that meet’s page. Here
you will find the meet information (always in pdf format) as well
as any other documents or information regarding that meet.
Click on "Attend This Event". From here you will be able to
enter your swimmer(s) in the events the coaches have indicated they
should swim at the meet.
5) All fees for
meets we enter as a team are billed directly to your account.
Meet entry fees must be paid in full by the 5th of the next
month. You do not have to pay individually for each meet with
a check any longer...its all billed to one account
now.
6) Entry fees
are $4 per individual event for most short course meets held within
the Middle Atlantic LSC. Fees are $5 per event for most long
course meets held within Middle Atlantic. We will attend
meets outside of Middle Atlantic that have odd entry fees and your
account will reflect the proper charges.
7) If we happen
to enter a meet that has relays the coaching staff will make a
decision on entering those events. If relays are entered they
are paid for by the team and the decision on which swimmers to
place in those relays will be made solely by the coaching
staff.
8) Be sure to write down and
save the events for which you register at each meet. If at
any time you want to see what events you have signed up for just
click on "Events" on the main menu just as if you were to register
for a meet. Find the meet in question and click on "Attend
This Event". This should give you the entries for that meet
for all swimmers under your account.
|
